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    Managing Enterprise Projects: Using Project Online and Microsoft Project Server 2019

    Project Online: Project For The Web vs Microsoft Project vs Planner vs Project Online
    PMConnection Articles

    'Project For The Web' is a new product created by Microsoft. It falls into their family of project management products. Project For The Web is Microsoft's most recent offering for cloud-based work and project management. It provides simple, powerful work management capabilities and can be used by project managers and team members to plan and manage work.

    The following diagram shows how Project For The Web compares to Planner, Microsoft Project (Desktop) and Project Online with respect to capability and audience.

     

    The following table compares the features of Project For The Web to Planner, Microsoft Project (Desktop) and Project Online.

     

    This table provides more information and the source to acquire each product:

    Product

    More Information

    Source

    Comment

    Planner                            

    www.Microsoft-Planner.com                                      

    Office 365                

     

    Project For The Web

    www.ProjectForTheWeb.net

    Office 365

     

    Microsoft Project (Desktop)

         

    A – Microsoft Project Standard

    Here

    Purchase

    Does NOT integrate with SharePoint and Project Online / Project Server*

    B – Microsoft Project Professional

    Here

    Purchase

    Integrates with SharePoint and Project Online / Project Server*

    C – Microsoft Project Online Professional

    Here

    Office 365

    Integrates with SharePoint and Project Online / Project Server*

    Project Online (D – Microsoft Project Online Professional included)

    Here

    Office 365

     

    Project Server*

    Here

    Here

     

    *To understand the differences between Project Online and Project Server, visit this article.


    The following diagram shows how these products are currently integrated.



    Note: If your interest lies in Project Online, you may find this book helpful:


    Posted by webadmin on Saturday, November 30 @ 05:46:52 CST (2424 reads)
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    Project Online: 10 Benefits of Project Online
    PMConnection Articles


    1.  Always Current - As an online service hosted by Microsoft you will always have the latest tools, features, and updates.

    2.  Always Available - 99.9% uptime guarantee, as well as continuous data back-up, best-in-class disaster recovery, and data centers around the world.

    3.  24/7 Support - Quick access to the most knowledgeable support team at any time.  Free up internal support to work on other things.

    4.  Low Cost - No upfront infrastructure costs.  Flexible subscription plans.

    5.  Near Instant Access - Accessed via Office 365, the system can be available for configuring within minutes as opposed to months!

    6.  World-class Compliance - Complies with various industry-specific standards, including ISO 27001, EU Model Clauses, HIPAA Business Associate Agreement (BAA), and FISMA.

    7.  Part of Office 365 Platform - Offers native integration with familiar tools such as Microsoft Project, Office, SharePoint, Exchange, Yammer, and Skype for Business for better collaboration and social capabilities.

    8.  Scales to Maturity - Project Online can be configured* for very lightweight Project Management to a full Project and Portfolio Management solution.

    9.  Improved / Integrated Reporting - Out of the box Project Online provides; Project Overview Dashboard, Project Overview and Resource Overview Reports. The Project Portfolio Dashboard web app is now available via Office 365 for other instant reporting.  Finally, there is the Project Online content pack for Power BI.

    10.  Active Directory Sync - Resources can be added quickly with the enhanced Active Directory synchronization.


    Source: http://www.pcubed.com/about/news_and_press/10-benefits-project-online






    Note: You may find this useful:

    Posted by webadmin on Wednesday, July 05 @ 22:16:45 CDT (3442 reads)
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    Project Online: What is Project Online?
    PMConnection Articles


    Project Online is a flexible online solution for project portfolio management (PPM) and everyday work. Delivered through Office 365, Project Online provides powerful project management capabilities for planning, prioritizing, and managing projects and project portfolio investments from almost anywhere on almost any device. Project Online can be used by administrators, portfolio managers and viewers, project and resource managers, and team leads and members.

    Project Online is the name or branding that Microsoft has created for their cloud based instance of Microsoft Project Server (hosted by Microsoft).

    If you believe Microsoft Project Server is right for your organization, but are uncertain whether Project Online or Project On-Premise is the best choice; you might want to work with an expert.  

    There are many pluses and minuses of either approach.  Some things to factor in; the size of your organization, your current project management maturity, how you intend to leverage the solution today as well as in the future (including custom reports), and in addition to this, one would need to understand the current capabilities of Project Online versus Project On-Premise.  At the time of this article; there are a number of features Microsoft has been able to quickly implement into their Project Online solution, but have yet to incorporate into Project On-Premise.

    Additional information on Project Online from these links:


    Note: You may find this helpful:

    Posted by webadmin on Sunday, October 30 @ 11:31:55 CDT (4415 reads)
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    Project Online: Project Server vs Project Online vs On-Premise vs Project Lite vs PPM vs EPM
    PMConnection Articles

    I have been working with Microsoft Project Server since about 2001 when it was called “Project Central”.  Over the years I have watched this product continue to mature.  I could name of number of things within the current product that I feel could be improved, but that is not the purpose of the article.

    In my opinion, the biggest problem that Microsoft has with Project Server is a branding problem, or maybe I should say a naming problem.  All of the following names or acronyms are somewhat related and often used interchangeably; Project Server, Project Online, On-Premise, Project Lite, PPM, and EPM.  However, these things are all different.  The one thing that they do have in common is; with all these different names, it make things very confusing to the general user or consumer.  Let’s explain things:

    1.  Microsoft EPM
    EPM stands for Enterprise Project Management.  In the past Microsoft branded a product as “Microsoft EPM”.  Don’t be confused, this product was actually Microsoft Project Server.  But, it is true; Project Server is an Enterprise Project Management solution.

    2. Microsoft PPM
    PPM stands for Project Portfolio Management.  Microsoft says they have a solution called “Microsoft PPM”.  But again, don’t be confused; this product is actually Microsoft Project Server.  And it is true Project Server is a Project Portfolio Management solution.
    What we have learned so far is Microsoft EPM or Microsoft PPM are actually just another name for Microsoft Project Server.  Got it!  That is simple enough.  So now let’s try to sort out Project Server, Project Online or Project On-Premise.
    If you are interested in implementing Microsoft Project Server, you have two options; Project Online or Project On-Premise.  So, with that said, Project Online and Project On-Premise are just another name for Microsoft Project Server.  Simple enough!!

    3. Project On-Premise
    In a nutshell Project On-Premise is the name or branding that applies to purchasing the Hardware as well as the software to install Microsoft Project Server on your own within your organization.

    4.  Project Online
    Project Online is the name or branding that applies to accessing a cloud based instance of Microsoft Project Server (hosted by Microsoft).

    If you believe Microsoft Project Server is right for your organization, but are uncertain whether Project Online or Project On-Premise is the best choice; you might want to work with an expert.  There are many pluses and minuses of either approach.  Some things to factor in; the size of your organization, your current project management maturity, how you intend to leverage the solution today as well as in the future (including custom reports), and in addition to this, one would need to understand the current capabilities of Project Online versus Project On-Premise.  At the time of this article; there are a number of features Microsoft has been able to quickly implement into their Project Online solution, but have yet to incorporate into Project On-Premise.

    Here is a quick recap; Microsoft EPM or Microsoft PPM are actually just another name for Microsoft Project Server.  Project Online or Project On-Premise are also just another name for Microsoft Project Server, the only difference is whether it is on your hardware or hosted by Microsoft.  So that last thing we need to address is Project Lite.

    5. Project Lite
    Project Lite is a monthly subscription service that is offered as an add-on for Project Online users only.  Organizations must have Project Online in order to use Project Lite. Project Lite is suitable for project team members to manage their tasks and timesheets, and collaborate on projects.

    Hopefully this article brings some clarity to all these terms.  A good general statement to summarize this article is all these terms stem from one product.  When searching or referencing this product; use the term Microsoft Project Server as your starting point!

    Useful links:





    Note: You may find this helpful:

    Posted by webadmin on Sunday, April 03 @ 10:04:26 CDT (28132 reads)
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    Project Online: Free Training on Microsoft Project, Project Online and Project Server
    PMConnection Articles Photo

    From the Microsoft Ignite Event 2015.  9 Sessions.  11 Hours of Free Training on Microsoft Project, Project Online and Project Server.

    You may also find this article of value:


    Note: You may also find this book helpful:

    Posted by webadmin on Wednesday, June 03 @ 23:57:57 CDT (7220 reads)
    (Read More... | 4031 bytes more | Score: 5)

    Project Online: 125 Hours of Free Training on Microsoft Project, Project Server and SharePoint
    PMConnection Articles

    From the Microsoft Project Conference 2014.  123 Sessions.  125 Hours of Free Training on Microsoft Project 2013 and Microsoft Project Server 2013.  Also includes SharePoint and Yammer. Real world case studies for improving Project Management, Program Management, Portfolio Management and Innovation Management from various organizations.

    If your prefer the suite of 2010 products, try this article; Over 100 Hours of Free Training on Microsoft Project and Project Server 2010




    NumberNameTopicDuration in Minutes
    110 Golden Rules for working with MS ProjectMS Project71
    210 reasons your CEO will thank you for upgrading to the latest Microsoft ProjectProject Server75
    3Adding objectivity and rigor with portfolio analysis using Project Server 2013Project Server72
    4Advanced Task Mode: Manually Schedule vs. Auto Schedule, How Hard Can It Be?MS Project72
    5Advancing Project Management Maturity @ Microsoft ITPMO78
    6Allegan Case Study - Best Practices for Expanding Project Server across Your OrganizationProject Server63
    7Apps for Project - Top 10 success factorsMS Project61
    8Automate Financial Tracking & Variance AnalysisProject Server23
    9Automating your Project Archival Process with Project Server 2013/Project Online WorkflowsProject Server85
    10AWESOME user experience for Project Web App from a great visual designProject Server43
    11Belgian Rail Company Quickly Deploy a Hosted Project Server SolutionProject Server53
    12Benefits Realization - Measure Results & Drive AccountabilityProject Server25
    13Breaking Bad Project Management: Winning Strategies for the PM, PMO and ExecutivesProject Server66
    14Build your ERP Integration - Quick and Easy!Project Server68
    15Building Stellar Project BI Dashboards with VisioProject Server78
    16Business Intelligence infrastructure deep dive in Project Online and Project Server 2013Project Server70
    17Capturing Meeting Minutes in MS Project Server 2013Project Server24
    18Chalk Talk and Q & A: Project OnlineProject Server70
    19Chalk Talk and Q & A: Project Server IT-ProfessionalProject Server73
    20Chalk Talk and Q & A: Running your PMO with Project Web App and Project ProfessionalProject Server75
    21Charge-up Microsoft Project with AppsProject Server71
    22Combining Enterprise Social and PPM to Maximize Benefits and UtilizationProject Server76
    23Come to see Microsoft Project Online on nearly any device from iPad to Surface!Project Server76
    24Complex Programs Made SimpleProject Server34
    25CSC's Transformation using Project ServerProject Server69
    26Deploying Agile in Microsoft PPM - using Agile!Project Server55
    27Deploying Office 365Other73
    28Designing Project lifecycles and workflows in Project Online and Project Server 2013Project Server75
    29Developer to developer - learn the Microsoft Project Online and Server extensibilityProject Server74
    30Development World Meets Project Management. Project Server with Team Foundation ServerProject Server75
    31Drill IT! ConocoPhillips One Integrated Application, Project and Operations PortfolioProject Server56
    32Driving Strategic Differentiation through Portfolio Management and Culture ChangeProject Server71
    33Electrolux - Cooking up a well seasoned global portfolio and the recipe for the secret sauceProject Server54
    34Enhance Value Through Socializing Your PMO: Yammer for Project ManagementPMO74
    35EPM for Nationwide - How A Business Transformation Journey was supported by EPMProject Server63
    36EVM De-Mystified - Understanding Earned Value Management with The New ProjectMS Project75
    37Executive Perspective on Global Portfolio Management: The Hydromax Seaplane CompanyProject Server62
    38Extending Project Online and on-premises with JavaScript AppsMS Project66
    39Exxaro Case Study - How We Took Islands of Tools and Created an Enterprise SolutionProject Server79
    40Fast Track Project Management Success: 5 Steps to Rapidly Implement Project OnlineProject Server69
    41Fireside Chat on Best Practices for the PMO as a Service Model from Chevron and PcubedProject Server69
    42First Impressions supporting Project Server 2013 and Project OnlineProject Server73
    43Forecast Scheduling: Fad or Fundamental?MS Project76
    44From Excel Workbooks to Portfolio Analysis in Seven Steps and Two Days using Project OnlineProject Server62
    45From PPM to Enterprise Portfolio ManagementProject Server67
    46Future of Business Productivity and Project Management - Project Conference 2014 Keynote 1PMO53
    47Gartner Shares the Most Important PPM Trends for 2014Portfolio Management76
    48Get over the hurdles - Upgrade and Migration to Microsoft Project Server 2013Project Server65
    49Get the real picture - Timesheeting and Statusing in Project Online and Project Server 2013Project Server76
    50Get your hands dirty with Microsoft Project Server 2013 architectureProject Server74
    51Global Solutions for Global Companies with Microsoft PPMProject Server52
    52Growing Project Server into a true business solution managing thousands of minor projectsProject Server58
    53Helping Farmers Feed the World. How AGCO Harvests Portfolio ResultsProject Server66
    54Hilti: Employing a cloud service to Streamline Project ManagementProject Server51
    55How a Successful PPM and Process Development Helped 3M Win Project of the Year!Project Server74
    56How Con Edison Utilizes Dynamic Planning Process to Optimize a $2b PortfolioProject Server71
    57How managing projects gets better in Project Online and Project Server 2013Project Server63
    58How to Advance Project 2013 From a Powerful PPM Tool to an Enterprise SolutionProject Server21
    59How to get started with Project Online and Project Pro for Office 365Project Server75
    60How to get up and running with Project Server 2013 for beginnersProject Server70
    61How to Utilize the Right Project & Portfolio Management Solution to Deliver PM SuccessProject Server69
    62Implementing Microsoft Project Online at a company that produces beauty productsProject Server22
    63Implementing your processes in SharePoint, Project Server and Office 365 with NintexProject Server66
    64Ingersoll Rand: 16 Global Brands Leading Innovation Using One Central EPM SystemProject Server77
    65Introducing CS Connect 4 - Next Level ERP Integration for PPMProject Server24
    66Introducing Project Online, an Office 365 ServiceProject Server70
    67Introduction to Microsoft Visio: A Swiss Army knife for Project ManagersOther69
    68Introduction to Office 365Other71
    69Kongsberg Maritime's voyage into Project Server Integration with BizTalk and Dynamics AXProject Server82
    70Lead The Enterprise Social Revolution: How to Drive Sustainable AdoptionPMO65
    71LEGO® - Only the best is good enough!Project Server74
    72Managing Agile Projects using Microsoft ProjectProject Server66
    73Managing Costs in Microsoft PPM and Project Online with a Cost Breakdown StructureProject Server66
    74Managing ERP and other LOB Systems Financials in MS Project Server 2013Project Server29
    75Maximize ROI through a Stronger Business CaseProject Server21
    76Microsoft Project Content Publishing - 5 tools to help lower costs and increase user adoptionProject Server54
    77Microsoft Project desktop extensibility - building and selling Apps for ProjectMS Project54
    78Microsoft Project Portfolio Management Vision - Project Conference 2014 Keynote 2Project Server64
    79Microsoft Project Server 2013 - Performance, scalability and architectural improvementsProject Server45
    80Monitoring and Automation of PMO GovernanceProject Server55
    81MS Project Server at Qualcomm - Lessons Learned and Many TricksProject Server74
    82Nielsen 4x4,000: Nielsen's 4 Years and 4,000 Users of Global Project Server SuccessProject Server63
    83OPM3 and Project Server working togetherProject Server57
    84Power tools for project managers - making Project Server better with MS Project desktopProject Server59
    85PPM Adoption in an Evolving CultureProject Server71
    86Project Online: Priming the Innovation Management PipelineInnovation52
    87Project Report Cards - Using Statistics to evaluate Project Managers based on best practicesMS Project57
    88Project Server 2013 - administration for IT Professionals and PMOProject Server73
    89Project Server 2013 Deployment Best Practices from the fieldProject Server73
    90Project Worst Practice - Learning from other peoples mistakesProject Server67
    91Real World Reports: Business Intelligence in Project Online and Project Server 2013Project Server76
    92Reimagining Microsoft's Innovation Hub with SharePoint Online, Project Online and YammerInnovation67
    93Reports that jump off the screen with Microsoft Project desktopMS Project64
    94Resource Management in Project Server - From Idea to Deployment in 9 MonthsProject Server65
    95Resource Management: Unite the Resource Manager and the Project ManagerProject Server25
    96Resource Modeling in a PortfolioProject Server28
    97Resource Portfolio Management in Microsoft Project Server Made EasyProject Server68
    98Resources: Your most important assets. Managing resources in Project Server 2013Project Server76
    99ROI: Accelerating your time to value with Project OnlineProject Server60
    100SharePoint Online and OneDrive for Business: Is now the time to move to the cloud?Other72
    101Simple Contract Management in MS Project Server 2013Project Server19
    102Simple Top Down Budgeting in MS Project 2013Project Server13
    103Simplify Your PPM Implementation with Proven Real World ApproachesProject Server21
    104Strategic Portfolio and Resource Capacity Planning Using SimulationProject Server53
    105Success factors for mega projectsProject Server67
    106Sunflower Electric's: From chaos to organized using SharePoint and Project Server 2013Project Server73
    107Surviving Workforce Reductions Through mPWRProject Server74
    108Take Project Server Beyond PPM to Effectively Rationalize Your Application PortfolioProject Server18
    109Team Management in a SharePoint App with or without Project ServerProject Server29
    110Tens of millions saved and 200k Projects: Verizon's Quest for Continuous ImprovementProject Server66
    111The Epistemological Adventure: Best Practices in Enterprise Tool DeploymentsProject Server56
    112The Great Database Consolidation, Project Server 2010 to 2013 Migration in 8 Easy StepsProject Server62
    113Three Approaches to Managing Operational Work in the Portfolio of ProjectsProject Server64
    114Tips & Tricks using MS Project 2013MS Project65
    115To Release or not to Release - Release Management using Project Online/Project Server 2013Project Server55
    116Top SharePoint 2013 features for IT ExecutivesOther67
    117Troubleshooting Tips for Project and Project ServerProject Server77
    118Understanding security in Project Online and Project Server 2013Project Server66
    119Upgrading to Project Server 2013 and UMT 360Project Server71
    120Wave Planning With Project ServerProject Server66
    121What Apps Can Do to Support Project ManagementOther20
    122What's New in Project 2013 desktopMS Project62
    123Workflow deep dive in Project Online and Project Server 2013Project Server79
      Total:125 Hours


    Note: You may also find this book helpful:

    Posted by webadmin on Saturday, December 13 @ 07:05:32 CST (55493 reads)
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    Project Online: Understanding the Load Summary Resource Assignments option in Microsoft Project
    PMConnection Articles

    Understanding the “Load Summary Resource Assignments” option in Microsoft Project

    This is a feature of Microsoft Project Profession.

    This option appears within the Login dialogue box each time you open Microsoft Project. It looks like this:

    How to configure your accounts.

    In order for this option to work properly, you must correctly configure your Project Server Accounts. You will find detailed steps on how to properly configure your accounts this from this link. But ultimately, in order for the “Load Summary Resource Assignments” option to be editable (and not grayed out), a Project Server Account must have the default value set to “Yes” (NOT Computer). Also select the option to “Choose an account”. Like this:

     

    When launching Microsoft Project, if the option is:

    Unchecked – You will see Assignments for each resource on the opened project only.

    Checked – You will see Assignments for each resource on your project as well as their assignments from “Other Projects and Commitments”.

     

    Let’s demonstrate!

    In our first demonstration, we want to inspect our project to ensure that we do not have any over-allocations within our project only (Project 1). We launched MS Project and unchecked the “Load Summary Resource Assignments”.

     

    From the Gantt Chart view, we see two red characters in the Indicator column. This is Microsoft Project telling us that the tasks have a resource(s) assigned that is over-allocated.

     

    If we switch to the Resource Usage view, we see Brian Smiths name appearing in Red. This means he is over-allocated. Looking at the timephased allocation of Work on the right, we can see that Brian is being asked to do 16 hours worth of work within one 8 hour day (note that we are using all out of the box settings like Calendar, Max Units, etc.)

     

    In order to resolve this over-allocation, we changed the logic of our schedule. Notice how the red characters no longer appear within the Indicator column:

     

    Moving back to the Resource Usage view, we can see that Brian is no longer over-allocated:

     

    With the over-allocation from within this project solved, we will now Save, Publish and Close this project schedule. AND…we will exit out of MS Project.

     

    We now launch MS Project and enable (or Check) the “Load Summary Resource Assignments”:

     

    When we open the exact same project (Project 1), we now see over-allocations on all three tasks!

     

    But what is causing these over-allocations to appear now? If we switch to the Resource Usage view, we can see that Brian is again over-allocated:

     

    But now we see an entry that says “Other projects and commitments”. Expanding this summary assignment shows that Brian has work assigned to him within “Project 2″, “Test Project” and even an entry from “My Timesheet” (which is 8 hours of planned Administrative time on Thursday 6/19/14)

     

    We will now have to work with Brian and the other project managers to in order to resolve these over-allocations!!

     

    You may also find this article of value:

    9 Tips for Dealing with an Over Allocated Resource

     



    Note: You may find this book helpful:

    Posted by webadmin on Sunday, June 15 @ 18:36:54 CDT (8402 reads)
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    Project Online: How to Create or Edit a Project Server Template
    PMConnection Articles
    How to Create a Project Server Template

    1. Open Microsoft Project 2010 and connect to the environment where you would like to create the template
    2. Browse to and open the project schedule that you would like to save as a template


    3. Click on >File, >Save As



    4. Input the name for this template, select Template from the Type dropdown and choose the appropriate calendar for this template



    5. Click on Save.

    6. The “Save as Template” dialogue box will appear. Place a check by all items.


    7.Click on Save

    8. Watch for Save to complete successfully.


    9. Close out of the project.

    10. To verify the schedule has been saved as a template, click on >File, >New, >Project Server Templates. You will see your new template here.



    How to Edit a Project Server Template

    1. Open Microsoft Project 2010 and connect to the environment where you would like to edit a template
    2. Click on >File, >New, >Project Server Templates. Select the template that you would like to modify.

    3. Make the desired changes

    4. Click on >File, >Save As


    5. Input the EXACT SAME name for this template as it was previously, select Template from the Type dropdown and choose the appropriate calendar for this template.


    6. Click on Save.

    7. The “Save as Template” dialogue box will appear. Place a check by all items.


    8. Click on Save
    9. Watch for Save to complete successfully.


    10. Close out of the project.

    11. To verify the schedule has been saved as a template, click on >File, >New, >Project Server Templates. You will see your new template here.




    Note: You may find this book helpful:



    Posted by webadmin on Monday, January 06 @ 13:13:17 CST (17850 reads)
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    Project Online: How to View the Workflow History in Project Server 2010
    PMConnection Articles
    How to View the Workflow History in Project Server 2010



    1. Browse to the home page of PWA
    2. Select Project Center, then click on the hyperlink name of the project in which you would like to view the workflow history


    3, Click on the Workflow Progress option within the ribbon



    4. From here you will be able to see the workflow history for this project



    Note: You may find this book helpful:



    Posted by webadmin on Monday, January 06 @ 12:51:34 CST (6345 reads)
    (Read More... | 2038 bytes more | Score: 5)

    Project Online: Over 100 Hours of Free Training on Microsoft Project and Project Server 2010
    PMConnection Articles
    From the Microsoft Project Conference 2012.  88 sessions.  Over 100 hours of free videos on Microsoft Project and Microsoft Project Server 2010.




    Note: You may find this helpful:


    Project Publisher for Microsoft Project Server 2010

    Posted by webadmin on Thursday, August 16 @ 16:37:50 CDT (9907 reads)
    (Read More... | 29885 bytes more | Score: 4)

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